Archiving Clerk (Intern)

by ADRA

in Administration
Internship
Sana'a
October 23, 2023

Job Overview

  • Date Posted
    October 23, 2023
  • Location
    Sana'a
  • Expiration date
    --
  • Experience
    1 Year
  • Gender
    Both
  • Qualification
    Associate Degree
  • Career Level
    Entry-level to Mid-level

Job Description

Note: This job description is for informational purposes only and is not intended for applications or applying.

SUMMARY:

The Archiving Clerk will provide support to the finance department in organizing and managing the organization’s finance documents. S/he will assist in organizing, sorting, and maintaining accurate records of finance documents.

RESPONSIBILITIES:

  • Assist in organizing and sorting all the finance department journal vouchers in accordance with established guidelines and procedures.
  • Ensure that all journal vouchers are complete and address any missing vouchers promptly.
  • Ensure that all journal vouchers are appropriately stamped as paid.
  • Assist in filing and ensure that all journal vouchers are properly filed and stored in the correct location.
  • Assist in labeling all project files based on the filing reference and JV number.
  • Ensure that all project files are numbered sequentially for easy reference.
  • Assist in scanning all finance journal vouchers for digital archiving purposes.
  • Adhere to confidentiality and data protection protocols when handling sensitive financial materials. 
  • Maintain the cleanliness and organization of the finance archive storage areas.

QUALIFICATIONS AND SKILLS:

  • High school diploma or equivalent.
  • Strong organizational skills and attention to detail.
  • Ability to follow instructions and work independently or as part of a team.
  • basic written and verbal communication skills.
  • Basic computer literacy and familiarity with Microsoft Office Suite.
  • Demonstrated interest in archival work and a willingness to learn.
  • Physical ability to lift and move boxes and other items as required.

ADRA’S VALUES:

We uphold the Humanitarian Principles; our key values: 

  • Connected    
  • Courageous
  • Compassionate