Compliance Officer

Job Description

Position Summary

The Compliance Officer is a member of the Field Compliance Unit and is responsible for performing compliance reviews in the country of operation. Compliance work needs to be performed in accordance with the Ethics & Compliance Charter, country work plans, International Medical Corps policies & procedures, and Donors’ regulations.

Ethics and Compliance Department Overarching Responsibilities

• Promotes and encourages a culture of compliance throughout the organization. 
• Encourages transparency, communication, and teamwork related to the Ethics and Compliance Charter and its Department objectives.
• Core duties
• Prepares country work plan, which determines scope, sample size, timing, and frequency of compliance reviews in the country.
• Conducts compliance reviews in accordance with the agreed country work plan.
• Assists management to effectively identify, document, and mitigate compliance risks associated with program and operations activities.
• Prepares and timely submits compliance reports with observations and recommendations for technical review to Senior Manager, Field Compliance.
• Regularly verifies progress made towards compliance recommendations and agreed action plans.
• Provides advisory services to country management on improvements and engages with other departments to support improvements in internal controls.
• Ensures that recordkeeping of compliance reviews kept on shared files is timely, accurate, and complete. 

Communication

• Proactively communicates results of compliance reviews and identified gaps with country management and supports corrective measures in real-time to avoid non-compliance.
• Prepares and provides necessary updates and reports on field compliance work as needed.
• Maintains regular communication with key stakeholders at the country and HQ level as required.

Capacity building and training

• Works with other relevant departments on developing and providing Fraud, Bribery, Conflicts of Interest, and other training to International Medical Corps staff and partners.
• Researches available sources and remains up-to-date on relevant trends and activities in the global compliance profession within the NGO community. 

Other responsibilities

• Suggests changes to the policies and procedures and improvements to the systems.
• Assists management with remedying any gaps in internal control.
• Regularly participates in regional compliance meetings. 
• Assists Compliance Investigations Unit and country management with investigations upon their request and subject to the approval of the Regional Compliance Coordinator and/or Head of Field Compliance.
• Conducts any other tasks with the aim of supporting or improving the operations of the Field Compliance Unit.