Compliance Officer

Job Description

Position Summary

The Compliance Officer is a member of the Field Compliance Unit and is responsible for performing compliance reviews in the country of operation. Compliance work needs to be performed in accordance with the Ethics & Compliance Charter, country work plans, International Medical Corps policies & procedures, and Donors’ regulations.

Ethics and Compliance Department Overarching Responsibilities

• Promotes and encourages a culture of compliance throughout the organization. 
• Encourages transparency, communication, and teamwork related to the Ethics and Compliance Charter and its Department objectives.
• Core duties
• Prepares country work plan, which determines scope, sample size, timing, and frequency of compliance reviews in the country.
• Conducts compliance reviews in accordance with the agreed country work plan.
• Assists management to effectively identify, document, and mitigate compliance risks associated with program and operations activities.
• Prepares and timely submits compliance reports with observations and recommendations for technical review to Senior Manager, Field Compliance.
• Regularly verifies progress made towards compliance recommendations and agreed action plans.
• Provides advisory services to country management on improvements and engages with other departments to support improvements in internal controls.
• Ensures that recordkeeping of compliance reviews kept on shared files is timely, accurate, and complete. 

Communication

• Proactively communicates results of compliance reviews and identified gaps with country management and supports corrective measures in real-time to avoid non-compliance.
• Prepares and provides necessary updates and reports on field compliance work as needed.
• Maintains regular communication with key stakeholders at the country and HQ level as required.

Capacity building and training

• Works with other relevant departments on developing and providing Fraud, Bribery, Conflicts of Interest, and other training to International Medical Corps staff and partners.
• Researches available sources and remains up-to-date on relevant trends and activities in the global compliance profession within the NGO community. 

Other responsibilities

• Suggests changes to the policies and procedures and improvements to the systems.
• Assists management with remedying any gaps in internal control.
• Regularly participates in regional compliance meetings. 
• Assists Compliance Investigations Unit and country management with investigations upon their request and subject to the approval of the Regional Compliance Coordinator and/or Head of Field Compliance.
• Conducts any other tasks with the aim of supporting or improving the operations of the Field Compliance Unit.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to staff, if applicable, and to partners and requires them to adhere to these values.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and are not necessarily all-inclusive.

MINIMUM REQUIREMENTS

• Typically, a 4-year Bachelor´s Degree (in a three-cycle Higher Education) in Business Administration, Accounting, Risk Management, or similar. An equivalent combination of relevant education and experience may be substituted as appropriate; 
• Master’s degree in a relevant discipline preferred;
• Certification in auditing, grants management, risk and/or compliance management preferred;
• Typically, 3+ years of relevant experience working in a related field, with at least 1 year in humanitarian relief or equivalent experience; 
• Experience in risk management, compliance, and/or audit preferred;
• Knowledge and working experience with USAID, EU, FCDO, and other donors preferred;
• Knowledge of different types of instruments (grants, contracts, sub-awards, etc.) preferred;
• Knowledge and experience with various business processes (such as Human Resources, Program Management, Financial Management, Supply Chain Management, Information Technology, etc.);
• Strong communication including presentation skills
• Strong time management skills;
• Detail oriented, with a high degree of ethics, integrity, discretion, and professionalism;
• Proven ability to gather, analyze and evaluate facts, define problems, draw valid conclusions, and prepare and present concise written reports in English;
• Problem-solving skills;
• Ability to effectively train staff;
• Fluency in English with a proven ability to express himself/herself well verbally and in writing; 
• Ability to handle sensitive matters on a confidential basis;
• Ability to establish and retain effective working relationships with other staff and to communicate clearly and effectively, both orally and in writing;
• Ability and willingness to travel to country program locations as needed, often at short notice.

Additional Information

Travel Required: As needed  
Scope (Financial / Non-Financial):
Key Contacts (Internal and External):
This job description is subject to review to ensure that it reflects the requirements of International Medical Corps.