Finance Officer

Job Description

Position Summary

Responsible for the processing of expenditures and payments and the recording of all transactions and entries while ensuring their accuracy and completeness in accordance with financial procedures

Tasks and Responsibilities

Objective 1: Management of the bank and cash books in the base

The Finance Officer is responsible for the full management of the banks’ books and cashbooks in Aden, including:

• Recording all transactions in bank book and cashbooks
• Ensuring bankbooks and cashbooks are updated
• Managing the monthly accounting closure and SAGA base
• Ensuring adequacy of all supporting documents.

Activities:

• Check accuracy and consistency of purchase documentation and validation before preparing payments;
• Prepare payments (checks & transfers) before submitting for signature;
• Enter all cash in and out transactions and all payments in and out in the bankbook: logistics payments, admin payments, program payments, etc.;
• Liaise with HR department to receive timely feedback on all disbursements related to staff;
• Codify electronic entries and physical proofs of payments;
• Follow up the outstanding advances for more than 30 days and make notification for those who are required to settle their advances ASAP;
• Close the books every month; bank reconciliations, cash counts, check of supporting documents;
• Saga base management, integrate the base book on a weekly basis, liaise with Mission Accountant to maintain updated parameters in Saga, and do the monthly Saga Base closure;
• Responsible for proper archiving of documents in both Hard and Soft Copies;
• Propose possible accounting procedure improvements and alerts to management on possible dysfunctions.

Objective 2: Support the Finance Manager on the management of the treasury

The Finance Officer is responsible for providing the necessary information on payments done at the base level and giving inputs on monthly treasury forecast

Activities:

• Give inputs on the base monthly treasury forecast in regards to processed payments in a timely manner;
• Monitor reception of funds from the capital;
• Monitor cash level in the bank accounts and notify the finance manager to request accurate and timely cash transfers;
• Alert on any issue related to cash supply and propose possible improvements;

Objective 3: Support Finance Manager in the general follow-up of the administration of the base

The Finance Officer is responsible for following-up any administrative issue (whether with suppliers, partners, local authorities…) to ensure that ACF always complies with internal and local rules and practices

Activities:

• Help in implementing and diffusing ACF procedures toward other departments;
• Work closely with logistics to follow-up and process the payments in a timely manner;
• Support in the audit process and filing upon request;
• Comply with local legislation/practices/law;
• Ensure good and fluid relations with internal (colleagues, other departments, HQ) and external partners (bank);
• Any other duties as requested by direct supervisor(s).

Additional Responsibilities

• This job description is not intended to be all-inclusive, and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task;
• Conduct all duties in a professional manner in accordance with ACF Safeguarding Policy, Code of Conduct, Internal Rules and Regulations, mandate and charter of principles including promotion of gender equality.
• The employee is also required to remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills to promote strong safeguarding practices, and conduct duties in a manner consistent with the mission Safeguarding Policy.

Required Qualification, Skills, and Experience

Qualifications Needed

• Advanced degree in finance, business, economics, or a related field

Required Skills:

• Several years of experience in a Finance role
• Solid communication skills in English and Arabic, both written and verbal
• Organizational, planning, mathematical, analytical, and critical skills
• Results-oriented and process-driven
• Superior attention to detail
• Computer skills: advanced command of Excel
• Integrity, honesty, and overall good attitude and team spirit.

Safeguarding Commitments

Action Contre La Faim has a zero tolerance for all forms of violations of Child and Adult Safeguarding and the Code of Conduct by staff. In the process of recruitment, selection, and appointment ACF implements a range of procedures and actions to ensure children and vulnerable adults are safeguarded and abuse is prevented.

Gender Equality Commitments

• Foster an environment that supports values of women and men, and equal access to information;
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance;
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status;
• Value and respect all cultures.