Finance Officer

Job Description

Position Summary

Under the supervision of the Base Manager, the Finance Officer, assisted by the finance assistant, is responsible for the daily finance and accounting of the West Coast office. The Finance Officer will work on overall financial monitoring using practice rigorous financial control mechanisms. S/He will ensure that financial procedures, policies, and requirements are compliant with DRC and donors, as a means to contribute to the achievement of DRC goals and vision.

Responsibilities: 

Office Cash Management and biweekly/monthly cash flow forecasts

• Prepare bank transfer instructions for payments for WC Office.
• Conduct field payments as required by programme team.
• Manage the cash box for cash payment when necessary.
• Collect financial information from programme team to prepare the monthly cash flow forecast.

Budget Management and supporting documents

• Accurately record cash or bank transactions, monitor receipts and returns from Programme Teams and ensure correct data entry and reconciliation in the systems; ensure that advances are accounted for in line with financial guidelines.
• Manage daily operations in accounting system, in line with DRC and donor requirements, ensure use of correct budget lines; monitor cash payments and update records and entries into cash books.
• Check justification of operational advances before payments and ensure settlement in a reasonable timeframe.
• Ensure consistency between cash book entries, physical counting, and balances.
• Help the Base Manager in obtaining information for area level PMT or BFU meetings, and guiding support services teams in forecasting and planning.
• Ensure monthly accounting closure: physical counting, edit accounting documents (cover sheets), and verify supporting documents; ensure process and paperwork is completed.
• Ensure proper financial documentation in WC office; prepare and send documentation to Aden Area Office in timely manner; follow the financial check-list.
• Prepare rebooking documentation and provide support to teams requiring rebooking upon request.
• Report inconsistencies, unusual actions seen in budgets, or errors to the Finance and Support Services Managers

Archiving of Financial Records

• Scan finance records monthly, saving to SharePoint or other internal Finance drives, and arrange for physical transfers to the Archive in the WC.
• Update monthly report and share it with the Finance TL and Area Support Services Manager.
• Ensure that cost reallocations are archived in related finance records when previous allocation has been modified.

Other support required for this position

• Participate in audit preparation/execution.
• Identify the technical problems encountered in the area office to be addressed by management.
• Participate in staff meetings, providing information about financial processes to all area office staff.

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

About you

To be successful in this role you must have:

Experience and technical competencies:

• Minimum of 3 years relevant experience.
• Bachelor’s degree in business administration, Commerce, Finance or Accounting is an asst.
• Top-tier written presentation and verbal communication skills.
• Ability to convey information effectively and solid experience providing training and staff development in English and Arabic.
• Proven sense of professional discretion, integrity, strong ethics and ability to manage delicate situations diplomatically and lead to effective resolution. 
• Proven ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional grace.
• Highly collaborative and able to establish positive working relationships with senior level management and all other stakeholders to maximize cooperation and productivity.
• Proven ability to lead by example and foster mentoring relationships.
• Very strong proficiency in MS Word, Excel, and PowerPoint is required.
• Desire to continually learn and develop. 
• Analytical thinking, service oriented and team player.
• Proven ability to manage large and varied workloads, and deal constructively with stress and periods with long hours.
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision.

In this position, you are expected to demonstrate DRC’ five core competencies: 

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.   
• Collaborating: Involving relevant parties and encouraging feedback.   
• Taking the lead: Taking ownership and initiative while aiming for innovation.   
• Communicating: Listening and speaking effectively and honestly.   
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Moreover, we also expect the following:
Required qualifications: 
Education :

• Bachelor’s degree in Accounting, Business Management and Administration, or related field.

Languages:

• Fluency in both written and spoken English and Arabic.