HR Manager

Job Description

Position Summary

Mission 1: Ensure the implementation of HR policies and regulations

• Ensure the implementation of HR Internal Regulation including Code of Conduct, Convention on Social Benefits, ACF Charter, and PSEA policy in the base: they are understood and signed by the employees

Mission 2: Manage the HR team of the base

• Day-to-day management of the HR team (guidance, follow-up, motivation)
• Direct supervision of the HR Assistant and HR Archivist / Travel & Visa Assistant (when he is assigned HR tasks in support of the team)
• Evaluating the performance and developing the skills of the team members
• Building capacity of the team members
• Participating in the Human Resources needs definition
• Taking part in the recruitment
• Organising and leading team meetings
• Working out and monitoring individual action plans for team members (in case of need)
• Managing planning operations, task sharing and coordination of work
• Produce regular reports about HR activities in the base
• Providing technical support
• Participating in the training needs definition
• Devising, organising and leading training sessions
• Managing difficulties in the teams (involving the Field Coordinator or HR D. HoD if needed)

Mission 3: Supervise the HR administration and employees database

• Anticipate and follow up the new contracts, extensions and amendments lists, probation periods in coordination with the managers and HR Coordination
• Keep the HR database updated: contracts dates, leaves, overtime, advances, loans, deduction, allowances
• Update the organizational chart
• Prepare the monthly payroll information
• Ensure all required documents for payroll are processed on time
• Liaise with United insurance for the Medical and Life insurance lists
• Ensure that the employees respect attendance and administrate the fingerprint system
• Approve leave requests and casual workers forms
• Ensure all HR files and communications are updated and archived in accordance with HR tool kit and as per legal and audit requirements

Mission 4: Participate in the national employees recruitment and training

• Ensure the implementation of the recruitment policy in the base
• Follow and supervise the steps of the recruitment process with the managers and the HR Assistant
• Coordinate with the coordination throughout the recruitment process
• Send the advertisement to YEMENHR
• Participate in interviews as HR panel for T2 to M1 positions
• Ensure references check for Aden base (esp. Managerial positions)
• Review HR documents related to new employees: salary calculation, job offer, etc.
• Update recruitment follow-up on weekly basis and share with coordination twice a month
• Ensure HR induction/briefing for new employees
• Follow up trainings with the other department (planning, organization, attendance lists, etc.)
• Administrate the e-learning platform for the base

Mission 5: Participate in the office and guest house management

• Participate in organizing meetings, trainings, workshops and others when required
• Prepare PRs and Admin PRs for office and guesthouse supplies (principal Link user for HR Aden)
• Follow the movements on the base and prepare the necessary in case of ACF staff visit from other bases or HQ
• Ensure that ACF premises are clean in collaboration with the HR Assistant

Mission 6: External Affairs and Coordination

• Support the Travel & Visa assistant when required and in collaboration with the Travel & Visa Senior Officer in coordination
• Coordinate in collaboration with the authorities with Field Coordinator

Required Qualifications

• Several years of experience in a HR role
• Solid communication skills in English and Arabic, both written and verbal
• Organizational, planning, mathematical, analytical and critical skills
• Results-oriented and process-driven
• Superior attention to detail
• Computer skills: advanced command of Excel
• Integrity, honesty, and overall good attitude and team spirit
• Experience in an INGO and familiarity with the humanitarian principles 

ACF offers equal opportunities, to qualified female and/or persons with a disability.