Logistics Assistant

Logistics
Sana'a
November 29, 2021
Full Time
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Job Overview

  • Date Posted
    November 29, 2021
  • Location
    Sana'a
  • Expiration date
    --
  • الخبرة
    1 Year
  • الجنس
    أنثى
  • المؤهل التعليمي
    Associate Degree
  • Career Level
    Entry-level to Mid-level

Job Description

Note: This job description is for informational purposes only and is not intended for applications or applying.

SUMMARY:

Procurement & Logistics Assistant responsible for making sure products reach their destinations safely, securely, on-time and in accordance with ADRA Policy. Part of the Procurement & Logistic Team in charge of governing transportation and fleet efforts.  Job duties vary by occupation and the materials or products managed.

RESPONSIBILITIES:

The “: Procurement & Logistics Assistant” will be responsible but not limited to:

  • Draw up the vehicles schedule.
  • Maintaining and filling the car’s log on a daily/weekly basis.
  • Making sure that nobody uses the car (drives it or uses for work) without authorization or orders.
  • Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles. (Log sheet).
  • Prepare field visit permits on weekly /monthly basis.
  • Collect quotations for all purchase according to the ADRA Yemen procurement policy.
  • Prepare quotation analysis sheet. And then award procurement contracts or P.Os and submit them to the senior management team for approval.
  • Deliver all items and goods to the warehouse.
  • Prepare hard and soft copy documents (PR, BoQs, Invoices, GRN, Contracts or P.Os, and Tender documents)
  • Submit detailed records of purchases as per the Procurement Tracking
  • Ensure that the monthly Bills are paid regularly if requested.
  • Performs any other tasks assigned by his /her supervisors.

QUALIFICATIONS AND SKILLS:

  • Bachelor / Diploma degree in relevant field is required or equivalent.
  • Minimum One year of direct experience in Procurement and Logistics Assistant Positions, preferably in humanitarian INGOs.
  • Excellent English and Arabic Languages (Writing and speaking) are required.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

ADRA’S VALUES:

We uphold the Humanitarian Principles; our key values:

  •  Respect
  •  Integrity and transparency
  •  Communicating openly, clearly, timely and appropriately.
  •  Excellence in all activities

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