Logistics Assistant

Job Description

Position Summary

Logistics Management and staff management:

• Support in logistic activities for the CO and field offices and report that to logistic officer.
• Managing CARE Yemen drivers including work distribution.
• Support in providing technical support to all logistic staff at CO and field level.

Goods clearance of imported goods off CARE’s program and international Staff personal effects in-coming and out-going procedures:

• Support in coordination with government authorities to obtain necessary documents and approvals for clearance purposes, either through internal clearance personnel or through identified clearance agencies. 
• Assist in receiving the goods to CARE were houses and field locations.
• Assist in processing the procurement GRN as per policy requirement.  

Maintain records and files of CARE’s vehicles:

• Support in managing CARE’s vehicle as per policy including cost allocation for staff use.
• Proper and timely maintenance and repair is carried out for cares’ vehicles
• Support in ensuring timely renewal of vehicles registration documents
• Assist in maintaining CARE Yemen’s vehicles insurance policy 
• Assist in maintain an up-to-date inventory list for vehicles
• Support in processing and follow up car rental.

Admin support:

• Support in conduct the UNHAS booking for CARE Yemen staff as requested and follow up ticket issuing.
• Assist in managing staff travel arrangement.
• Assist in receiving international staff at Sana’a Airport and provide all the support for them for safe departure and arrival. 
• Conduct money transfer as needed.
• Support in manage CARE Yemen’s’ guest houses.

Facilitation of all visa and travel papers for staff and visitors:

• Assist in obtaining work and residence permits for staff.
• Assist in obtaining exit and entry visas and other travel permit papers for staff and visitor’s travel.
• Support in communication with NAMCHA, MOPIC, NS. Immigration Office, and Social Affairs, Labor Office, and other in all CARE related work and maintain positive relationship with them.

Required:

• Preferably bachelor’s degree in Business Administration or related field.
• 1-2 years of experience in logistics and warehouse management, fleet management or related field in an INGO or similar organizations.
• Excellent computer skills – including Microsoft Office.
• Good written and Oral English and Arabic skills. 
• Excellent facilitation and negotiation skills.
• Good driving skills with a valid driving license.