Officer, MHPSS

Job Description

Position Summary

Provide support to field teams for the implementation of MHPSS activities and provision of MHPSS services and organization of program activities.  

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

Daily program implementation

• Support the oversight and organization of the work of MHPSS case management staff that includes case management, roving social workers, psychotherapists and psychiatrists working on the field within the area. 
• Follow-up and being actively involved in the recruitment of IMC MHPSS field staff. 
• Assist in the preparation of work schedules, validated by all concerned parties and oversee the proper commitment and respect to the implementation of the schedules. 
• Support proper planning in terms of logistics, procurements, human resources and budgeting. 
• Provide follow up on the implementation of the program and collect information through written reports and data collection sheets. 
• Attend and represent IMC MHPSS Department in interagency and local coordination meetings as requested. 
• Organize and attend MH case management technical meetings. 
• Conduct regular visits to communicate and follow up on Primary Health Care Centers supported by IMC and maintain good relationships with all partners. 
• Ensure in coordination with MHPSS pharmacist at IMC that all Psychotropic related measures are in place (consumption, reporting, monitoring storage, availability for beneficiaries and any other pharmacy related needs) 

Monitoring and evaluation

• Provide input and ensuring MHPSS activities and trainings in the area of work run according to protocol and program; 
• Provide support to staff to ensure planned activities are in line with project indicators, objectives and timeline. 
• Support the utilization and implementation of measuring tools to assess success in accordance to indicators of program. 
• Monitor programming so that it is on track in absence of direct supervisor; reporting daily on important issues that require supervisor feedback and decision making. Assist in the development of M&E tools and mechanisms. 
• Ensure the proper implementation and utilization of M&E tools and mechanisms on regular basis. 

Capacity building 

• Support capacity development assessment 
• Assist in the development of training plan for the MHPSS case management team within the area. 
• Follow up on the implementation of trainings, prepare schedules, ensure the training requirements are set and follow up on the implementation – for staff and partners. 
• Ensure that all documentation related to trainings are being filled and properly documented: fill in attendance sheets, pre-post tests, submit training report. 
• Participating in training, supervision and team meetings, and be main mental health focal point for IMC in the designated area. 

Reporting 

• Keeps track of client numbers/cases through IMC outpatient records, to be submitted at the end of every month. 
• Conduct regular – weekly visits to PHCs/centers supported by IMC to monitor the work and ensure flow of communication with partners. 
• Ensure that data is being collected by MHPSS CM team on regular basis (daily, weekly and monthly); 
• Analyze and consolidate data. 
• Monitoring records and preparing reports for proper information flow and legal action;  
• Conduct file audits and submit monthly tracking reports to MHPSS Manager. 
• Provide technical oversight, following the MHPSS standards of practice, on case management services provided at the MHPSS supported clinics in addition to the MHPSS activities being conducted by the team on the field 
• Document meetings that take place in the area of work. 
• Submit regular reports (weekly and monthly) to the MEAL team and MHPSS program Coordinator. 
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.