Project Manager – WASH & Shelter

Job Description

Position Summary

1. Project Planning

• Develop an overall project implementation strategy, systems, approaches, tools, and materials.
• Collect field data from clusters, partners, and assessments for project needs.
• Organize project kick-off and close-out meetings.
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives.
• Conduct site assessments ensuring donors’ requirements.

2. Project Implementation Follow-up

• Oversee and manage the implementation of the project ensuring that technical quality, ACTED procedures, and standards are considered and respected during project(s) implementation.
• Organize regular project coordination meetings with the project team.
• Ensure budget utilization and physical target achievements are reviewed at least twice a month as per the work plan.
• Ensure project implementation is on time, target, and budget, using effective M&E systems to reach desired impacts.
• Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards.
• Anticipate and mitigate risks and troubleshoot any unforeseen challenges during the project implementation.
• Regularly update the work plan, output tracker, PMF, and other documents relevant for effective project management.

3. Administration and Operational Management of Project Implementation

3.1. Finance

• Review the BFU(s) and provide accurate forecasts with BOQs.
• Forecast monthly cash requirements of the project and submit to AC.

3.2. Logistics

• Contribute to the development of Procurement plans.
• Send accurate and precise order forms in a timely manner.
• Contribute to quality checks and procurement committees to finalize suppliers’ selection according to applicable scenarios.
• Confirm the quality of material selection if and when applicable.
• Ensure proper management and use of the project assets and stocks.
• Plan team movements based on the available fleet and applicable policies.

3.3. Administration/HR

• Participate in the recruitment of technical staff.
• Ensure that project staff understand and are able to perform their roles and responsibilities.
• Follow-up the work plans and day-to-day activities of the project staff.
• Manage the project staff in cooperation with Area Coordinators.
• Ensure a positive working environment and good team dynamics.
• Undertake regular appraisals of staff and follow career management.
• Manage interpersonal conflicts.
• Ensure capacity building among staff in relevant sectors.

3.4. Transparency

• Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets, etc.) are adequately prepared, compiled, and filed according to ACTED procedures.
• Ensure the application of electronic copies for all project files during the project’s life cycle.
• Ensure staff awareness of, and respect for, ACTED’s code of conduct and FLATS procedures.

3.5. Security

• Ensure that each member of the project team is aware of security issues, policies, SOPs, and they follow them accordingly.
• In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports.
• Contribute to the updating of the security guidelines in the project area of intervention.

4. External Relations

• Support, facilitate or undertake communication and liaison activities to actively consult and involve authorities, beneficiaries, key informants, actors, partners, and stakeholders in all stages of project design and implementation.
• Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings.
• Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner.
• Where relevant, liaise with donors and work closely with partners on project updates, site visits, and other communication.
• Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others.

5. Quality Control

• Assess the activities undertaken and ensure efficient use of resources.
• Undertake continuous field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities.
• Ensure lessons learned are documented, shared, and reflected in project planning and decision making.
• Advise on, and assist with, project reviews conducted by AME.
• Ensure quality control, analysis of added value and impact, identification and capitalization on best practices and lessons learned, and provide relevant feedback for new project development.
• Identify and analyze gaps, ACTED’s added value, synergies, and opportunities in the areas the project(s) are implemented and pass relevant information to project development and coordination.
• When appropriate, coordinate and manage new proposals writing for the scale-up of the response.
• Ensure a high quality, multi-sectoral approach, aiming at reaching Sphere standards, with a strong focus on quality and accountability.

6. Reporting

• Provide regular and timely updates on progress and challenges to supervisors and other team members.
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow-up.
• Contribute to drafting (external) project progress reports, ensuring the quality and accuracy of technical information provided.
• Provide monthly implementation and achievement reports for clusters and other stakeholders when requested.
• Conduct a weekly Project review meeting with other internal departments.

Job Requirement (Qualification and Experience)

• Recognized master’s degree or professional qualification in business administration, engineering, management; development studies; or any other related field.
• At least five years’ proven experience as a Program Manager or relevant managerial position.
• Experience in monitoring, evaluation, accountability, and learning.
• Prior working experience with INGOs.
• Outstanding leadership and organizational skills.
• A good understanding of humanitarian and development programs in Yemen.
• A good understanding of gender aspects.
• Willingness and ability to undertake frequent travels to the field. Staying weeks or months upon project required.
• Ability to manage multiple tasks effectively with attention to detail and an orderly approach to tasks.
• Fluency in English and Arabic (written and spoken).
• Excellent interpersonal skills and teamwork skills.
• Flexibility in working in diverse situations with unpredictable working hours.
• A positive problem-solving approach and enthusiasm to learn and apply new skills.
• Excellent analytical skills.
• Excellent level of computer proficiency.