Supply Chain Officer (Warehouse)

Job Description

Position Summary

Stock and Warehouse Management.

• Supervise the warehouse assistants and store Keepers in DRC South Area and managing the stock in the warehouse with ensuring adhering to DRC stock management procedures (records, filing, and identification), and ensure all documentation of receipt, issuance, and dispatch of goods are maintained properly as per DRC warehousing policies and regulations.
• Ensure up-to-date records on all stock flows on paper and electronics according to the approved systems. Follow up stock defects, irregularities and shortfalls as required and either take necessary actions yourself or bring it to the attention of line manager and matrix/technical manager.
• Ensure all supplies issued from the warehouse, purchased or received for onward transportation are appropriately documented and accompanied by the required waybills with Ensuring proper identification of all received/issued goods (quantity, quality, and delivery), and the Warehouse Register Book regularly for every receipt or issuance of goods updated without any delay. 
• Supervise close inspection of Project items/materials delivered to the warehouse, to ensure that they are the right quantity and quality and follow-up with special attention on expiry date of stock especially for food and hygiene items, and notifies the concerned department at least two months before expiry date.
• Review and ensure all cargo and shipping documents (GRN, RO, Waybill… etc) in place before dispatching the goods for programmes.
• Supervise and monitor safe preparation and loading of cargo onto transportation vehicles, and also safe and proper unloading and receipt of goods in the warehouse.
• Supervise and Perform Logistic procedures for procurement of transportation Services for the dispatching and distribution of goods from/to the warehouse and any other relevant procurements including the preparation of all payment documents assigned by the Logistics and Warehousing Management in compliance with DRC procurement and Logistics policies and regulations.
• Reviewing and ensuring correct supply request documentation for items/materials are produced with an approval from the departments.
• Coordinating with programme staff to provide details of when and where project items are needed and ensuring that they are delivered to the correct location safely and within agreed time frame.
• Understand, implement and / or maintain standard DRC Stock inventory management policies and procedures.
• Implement and ensure clear safety procedures within and around the Warehouse Premises.
• Control the stock by making sure that all the items coming in/going out are registered and sign for it in the GRNs/ Release Orders/Waybills and coordinate with procurement/program team.
• Reception, inspection, stocking and expedition of all items and equipment is carried out correctly and efficiently in respect of DRC procedure;
• Implement and ensure clear loading/offloading procedures, correct stacking, and turnover (FIFO) procedures.
• Maintain the Warehouse Register book, record daily outgoing and incoming receipts and activities.
• Managing the stock in the base and give daily/weekly and monthly reports to the supervisor.
• Update the stock record on regular base, keep Bin cards neat, clean and updated with historical records.
• Conduct quarterly physical inventory report of stock, and report discrepancies.
• Ensure damaged/lost report are timely and properly done.
• Manage warehouse assistant, storekeepers, and casual workers (if any)
• Keep a clean and safe working environment and optimize space utilization.
• Ensure quality service standards and comply with procedures, rules, and regulations.
• Work independently and as part of the logistics team to provide support to program department for their routine activities.
• Be part of the team organizing reception of cargo and storage of the items received.
• Cover the duties of any Supply Chain Officer (when on leave) to ensure smooth running of supply chain activities.
• Regular visits to warehouses in other locations in South, do a visit report and identifying any miss management, missing items or recommendation for the improvement of warehouse management. 
• Perform other duties as assigned by the supervisor.

Experience and technical competencies: (include years of experience) 

Essential: 

• At least 2-3 years of relevant experience.
• Must be able to speak and write proficiently in English language, and knowledge of Arabic and local language.
• Legible handwriting.
• Competent mathematic skills.
• Good organizational & communication skills.
• Ability to manage teams.
• Computer skills particularly in Microsoft Office.
• Flexible, ability to work both as an individual and as a team member and under stress.
• Must be punctual.

Education: (include certificates, licenses etc.)

• Bachelor’s in any relevant field. 

Competencies:

• Flexibility in carrying out tasks.
• Good listener with clear communications.
• Adheres to the DRC’s values and ethical standards.
• Promotes the vision, mission, and strategic goals of the DRC Yemen Program.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Willingness to travel very frequently to field sites and percent of the time.
• Establishes, builds and maintains effective working relationships with staff and partners to facilitate the provision of support. 
• Consistently approaches work with energy and a positive, constructive attitude.
• Solid communication skills (written and oral): sensitivity to and responsiveness to all partners, respectful and helpful relations with donors and project staff.
• Remains calm, in control and good humored even under pressure.
• Demonstrates openness to change and ability to manage complexities.
• Responds positively to critical feedback and differing points of view.
• Solicits feedback from staff about the impact of his/her own behavior.

All DRC staff members are expected to demonstrate the following core competencies:

• Striving for excellence – constantly and actively seeking ways to develop professionally.
• Collaborating – working respectfully with DRC staff, partners, beneficiaries, and other stakeholders.
• Taking the lead – showing positive initiative in situations where leadership is required.
• Communicating – ability to listen, give space, and convey thoughts and ideas to others respectfully.
• Demonstrating integrity – adhering to high personal and professional ethical standards.

Language: (indicate fluency level) 

• Must be able to speak and write proficiently in both Arabic and English languages.