Field Coordinator

Job Description

Position Summary

Action Contre la Faim (ACF) is looking to fill the role of two Field Coordinator position to be based in Aden and Hodeida respectively. The role isresponsible for the overall management of operational aspects in support to the program team. The Field Coordinator will also work closely with technical and support department to ensure successful implementation of programme activities as per work plans, as well as ensuring that the mission’s procedures are respected and followed by the field teams, as well as serve as the Team Leader and Security focal person for the base.

Tasks and Responsibilities

Objective 1: Coordinate ACF country strategy implementation at field level

• Contribute to the design and update of the country strategy by providing field inputs to Country Director;
• Implementation of the country strategy at field level in collaboration with Head of Technical Department and Field Managers.

Objective 2: Coordinate overall implementation of program at field level

• Supervising and monitoring the implementation of regular programs at field level;
• Facilitating the new project’s conception in collaboration with Head of Technical Department and Field managers;
• Supervising the work of the support services at field level, in collaboration with Head of Support Department;
• Ensuring the synergy between Technical and Support services at field level;
• Ensuring the implementation of recommendations from ACF high/middle level management resulting from internal audit, experts’ field visits.

Objective 3: Manage the team performance at field level

• Supervision and management of all direct report;
• Monitoring the social climate at field level and report to Country Director in case of social issues;
• The overall management of training needs at field level;

Objective 4: Facilitate good relationships with the coordination team

• Update of the coordination team on program implementation;
• Proactively refer to the coordination team for any matter that could jeopardize the programs, the funding or the security of staff and premises;
• Ensure field teams proactively expresses relevant demands of support to coordination team in order to maximize operational efficiency and impact;
• Pilot the follow-up on technical and support departments’ recommendations.

Objective 5: Represent ACF and liaise with regional authorities, UN, NGOs at field level

• Monitoring and supervising the overall partnerships relations at field level;
• Participating in the humanitarian coordination activities at field or regional level in rotation with the Country Director.

Objective 6: Reporting and communication

• Providing the Country Director with all relevant reporting documents requested from the field in collaboration with Field Manager;
• Overall implementation of best communication practices at field level.

Objective 7: Manage overall security and safety operations on the base

• Monitoring the security environment (networking, collecting and analysis of information);
• Maintaining an effective network, with local input, on contextual and security matters, collection and analysis of information to establish the context and risk analysis;
• Drafting the local security plan with the support of the logistic manager and transmit to the Logistics HoD;
• Briefing of ACF team on local context and security;
• Ensuring the application of security procedures with the support of the Logistics Manager;
• Managing any security incidents at base level and report to the Country Director;
• Actively participate to audits and ensure the implementation of recommendations.

Additional Responsibilities

• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task;
• Maintenance of high technical standards;
• Conduct all duties in a professional manner in accordance with the mission Safeguarding Policy, Code of Conduct, Internal Rules and Regulations, mandate and charter of principles including promotion of gender equality.
• The employee is also required to remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills to promote strong safeguarding practices, and conduct duties in a manner consistent with the mission Safeguarding Policy.

Required Qualification, Skills and Experience

• Degree in related humanitarian studies. Masters degree will be an additional advantage;
• Minimum of 5 years of previous experience working with NGOs covering multi-sectorial programming;
• Proven management and coordination skills (HR, projects, and stress management);
• Proven ability to translate learning, analysis and evaluation into operational planning and strategy;
• Excellent written and spoken English, including the ability to write clear and engaging reports;
• Advanced knowledge of international humanitarian guidelines and standards including those of donors ;
• Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity, including ability to motivate, train and organize a multi-cultural team
• Ability to work independently and under pressure in a rapidly changing professional environment;
• Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities;
• Ability and willingness to travel regularly to the field sites;

Safeguarding Commitments

Action Contre La Faim has a zero tolerance to all forms of violations of Child and Adult Safeguarding, Sexual Exploitation and Abuse and the Code of Conduct by staff. In the process of recruitment, selection and appointment ACF implements a range of procedures and actions to ensure children and vulnerable adults are safeguarded and abuse is prevented.

Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information;
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance;
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status;
• Value and respect all cultures.