Field Finances and FAR Assistant

by Care

in Accounting / Finance
Full Time
Sana'a
May 18, 2021

Job Overview

  • Date Posted
    May 18, 2021
  • Location
    Sana'a
  • Expiration date
    --
  • Gender
    Both
  • Qualification
    Certificate
  • Career Level
    Entry-level to Mid-level

Job Description

  • Note: This job description is for informational purposes only and is not intended for applications or applying.

Position Summary

The purpose of the Field Finances and FAR Assistant position is to maintain proper records in compliance with financial policies and procedures of CARE. S/he ensures excellence in providing accounts Payable and Receivable Analysis services to the CO. S/he prepares accurate and timely financial summaries and reports and control bank account balances and cash. S/he is responsible to review the accounting records/transactions of CO Government taxation, supporting documents received from field offices (review supporting documents Vs the transaction posted in FGMS). S/he works with the Field Offices Finances Support Officer and Financial Analysis and Reporting Officer.

Main Responsibilities:

Reviewing of Country Office & Field Office Transactions, balances and consolidates Reports, Analyses Trial Balance and follows up on exceptional items:

  • Reviews, verifies and ensures that financial documents from Field Offices are in accordance with CARE financial policies and procedures for payment ;
  • CO office Reports analysis and consolidation as requested by FOFSO and Finance Controller
  • Prepare the necessary accounting/adjustment journal entries when required;
  • Review the cash forecast from FO and consolidate and submit to AP for CO forecast consolidation on monthly basis
  • Analyses, reconciles and summarize account schedule for all tax collections.
  • Reviewing of completeness and processing of transaction (payment requests and liquidation) in the system – GL, AP, AR &CM
  • Ensures that all Balance Sheet accounts have supporting schedules and will work with the grants section to ensure that the GRP and sub grantee advances are up to date.
  • Ensure that all taxes collected to the tax authority monthly; within the time frame set by the authority.

Reconciliation, Reporting and Support SSC in the Balance Sheet Clean up

  • Follows up/monitors and reconciles subsidiary ledgers for leave and benefits accrual & tax related accounts;
  • Reconcile payroll register manual versus people soft record every month
  • Review all bank reconciliation of all bank accounts of the CO and follow up on the outstanding reconciling items for subsequent action by responsible accountants
  • Review the balance of account 108100; 238301 and all SUSP PID that are used by CO to show ZERO balance at the end of the month
  • Make sure all collections deposited into bank and all deposits booked into system are cleared before the month close
  • Assist CO in the monthly closing and report preparation;
  • Review and Process correcting entries while working with SSC, Will be the CO contact on clean-up of all accounts,
  • Work closely with the FAR Officer to update the monthly FAR reports and share feedback with Finance Controller.

Review and upload

  • Review and Process AP upload files from field offices when required
  • Make GL upload after detailed review of financial documents from Field Offices
  • Prepare adjusting entries for reclassification of transaction from one FC/PID to another or correction of wrong FC/PID/AID

Field Offices Support and other

  • Conduct Field visit of all FOs
  • Prepare reports on finding and observed strengths and weakness along with suggested  recommendation
  • Provide technical capacity building to FO staff
  • Comply with all relevant CARE policies and procedures with respect to child protection, workplace environment, employee code of conduct and all other related subjects.

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