Finance Assistant

by Oxfam

in Accounting / Finance
Full Time
Taiz
September 7, 2022

Job Overview

  • Date Posted
    September 7, 2022
  • Location
    Taiz
  • Expiration date
    --
  • Experience
    2 Year
  • Gender
    Both
  • Qualification
    Bachelor Degree
  • Career Level
    Entry-level to Mid-level

Job Description

  • Note: This job description is for informational purposes only and is not intended for applications or applying.

Position Summary

The Role

We are looking for a Finance Assistant to perform the following Responsibilities:

Technical

  • Ensue Oxfam GB Finance policies and procedures are followed in all aspect, and make sure to follow the country specific policies and procedure if it different to international division procedure manual.
  • Full check of payment requests, ensuring that all supporting documents are attached with full and correct budget coding both PeopleSoft and Donor Reference and with proper authorisation.
  • Ensure all cash and cheque payments are made without any delay for smooth run of the programme activities.
  • Ensure daily cash counts are performed before close of the daily activities.
  • Input all transactions to cash, bank books template on daily basis, and check the accuracy of PeopleSoft code with OPAL projects, Donor Reference code with Donor reports.
  • Assist the Finance Officer in uploading all cash, bank and journals weekly/monthly basis to the system, perform bank reconciliations and cash count before upload into the system.
  • Ensure Office cash float are kept safely, and cheque books and other equivalents are kept in safe all the time when not in use and keep the tracing records updated for all unused books.
  • Ensure that adequate cash and bank balances are maintain in both USD and YER to meet the programme need
  • Help Finance Officer to prepare month end documents and reports.
  • Help Finance Officer to prepare Top Up request, Budget and forecast.
  • Ensure proper filling system (papers & electronic).
  • Follow up on staff floats and advances on timely clearance and in line with Yemen authorization policy guidelines.
  • Perform other tasks requested by the Finance Officer to ensure smooth running of the programme.

Security:

  • Follow all SoP of Security and safety.
  • To work closely with relevant staff to ensure that all Oxfam staff adhere the security protocols
  • Upon need and advice, collaborate with the Security and Safety unit, and Field Security Focal to train staff in security management as may be requested
  • Report any security misconduct and security accident, as per SoP.

What we are looking for

Our next Finance Assistant should meet the following requirements:

  • University degree in a finance related subject or professional accountancy qualifications.
  • Minimum 2 years’ experience of financial work in a similar sized organisation.
  • Ability to deal with people at all levels, partners.
  • Ability to implement office and finance systems
  • Procedural and legal knowledge on various administrative and finance functions
  • Attention to details, ability to work under pressure and able to meet deadlines and to think and plan a head.
  • Ability to work with others and as part of the team
  • Fluency in Arabic and English and writing skills
  • Willingness and ability to travel at short notice and/or to work extra hours as necessary, often in difficult circumstances.
  • Understanding of gender and diversity issues and commitment to promoting gender and diversity equity

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