HR Assistant

by MSF

in Human Resource
Full Time
Al-Mukha
February 4, 2025

Job Overview

  • Date Posted
    February 4, 2025
  • Location
    Al-Mukha
  • Expiration date
    --
  • Experience
    2 Year
  • Gender
    Both
  • Qualification
    Diploma
  • Career Level
    Entry-level to Mid-level

Job Description

  • Note: This job description is for informational purposes only and is not intended for applications or applying.

Position Summary

Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives

Accountabilities

  • Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
  • Updating the HR database and personal files to facilitate HR processes management.
  • Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
  • Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
  • Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
  • Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR/Fin Manager in translating documents into local language and assisting in meetings upon request.
  • Additional HR / Admin tasks delegated by the Project HR Manager

MSF Section/Context Specifics

  • Under supervision of the Project HR/Finance Manager, ensuring all Administrative Support related to the department (recruitment, translation, etc.)
  • Under supervision of the Project HR/Finance Manager, and in collaboration with other departments, ensuring all Learning and Development Support for the project (Briefings, Feedback processes, etc.)
  • Ensuring that all Administration Department documents are properly processed and archived in a timely manner

Requirements 

Education

  • Finance, business or administration related diploma

Experience

  • Essential previous working experience of at least two years in relevant jobs in any I/NGO
  • Desirable experience of at least one year with MSF 

Language: 

  • Arabic and good level of English essential (written and spoken)

Knowledge: 

  • Essential computer literacy (Office Suite: Word, Excel, Outlook, etc. and internet)

Competencies:

  • Results and Quality Orientation 
  • Team work and Cooperation 
  • Behavioural Flexibility 
  • Commitment to MSF Principles 
  • Stress Management 

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